Serving the men and women of the U.S. Coast Guard since 1924
General Information
The following changes have been made to the CGMA Manual, published April 2004, and are effective on the date indicated. Revised pages are available to download. Check your List of Effective Pages to ensure your manual is up-to-date.
Change 24 - March 2010
Major changes include:
- Appendix F Disaster Response has been updated.
- CGMA Form 5 has been modified to add a Flotilla Commander's Endorsement indicating that if the client is Auxiliary Member is he or she an active member of the Flotilla.
Download:
Change 24 - 8 pages affected by this change
CGMA Form 5 revised March 2010
Change 23 - January 2010
Major changes include:
- Extend assistance eligibility to retirement eligible members of the IRR. This change became effective 1 January 2010
Download:
Change 23 - 37 pages affected by this change
Change 22 - November 17, 2009
Major changes include:
- Removed the financial need requirement for Supplemental and VoTech Student loans
- Updated CGMA-HQ address
- Removed Regional Directors from the list of CGMA Locations (Appendix D) and present Representatives Locations in alphabetic order
- Removed references to the Senior Financial Assistant Position
Download:
Change 22 - 20 pages affected by this change
Change 21 - July 10, 2009
Major changes include:
- Regional Director loan and grant authority has increased from $5,000 to $6,000 (except for Purchase Assistance). Total assistance authority has increased from $10,000 to $12,000
- Representatives loan authority has increased from $2,500 to $3,000
- Rules limiting assistance to 3 times in the past 5 years have been removed
- Appendix B has been updated to reflect changes in the Executive Director's authority
- Appendix F has been up expanded to include information concerning after the emergency has passed and loan-to-grant expectations
Download:
Change 21 -
37pages affected by this change
Change 20 - April 7, 2009
Major changes include:
- The Quick Loan Program has been approved by the Board of Control and added to Chapter 3 of the Manual
- CGMA Form 1 - Quick Loan Application has been developed and is now in effect
Download:
Change 20 - 16pages affected by this change
Change 19 - January 19, 2009
Major changes include:
- Eligibility to receive a CGMA Layette has been expanded to include: Military members in pay grade O-1 and pay grades E-6 and below Civilian employees GS-9 and below, WG-11 and below and NAF-3 and below
Download:
Change 19 - 2 pages affected by this change
Change 18 - January 1, 2009
Major changes include:
- Supplemental Education Grant (SEG) reimbursement amount has increased from $160 to $250
Download:
Change 18 - 5 pages affected by this change
Change 17 - October 17, 2008
Major changes include:
- Clarifying funeral assistance in the case of a stillbirth or miscarriage
- Changes to the CGMA Layette program: including, removing Nordstrom from the program, and establishing CGMA form 7 to request a layette directly from CGMA-HQ
- Temporarily removing Appendix E - Case Management Program. (CGMA-HQ is developing a "Quick Reference Guide for the CGMA Case Management Program which will be sent to all Representatives and Assistant Representatives following beta testing. The guide will also be made available on the website at that time.)
Minor changes include:
- Changed the wording of bills and expenses from "past due" to "recurring" obligations
- Updated the list of CGMA Representative Locations
- Updated Bank Signature Card number and effective date New
- CGMA Logo added to cover page of appendix E and F
- Other minor wording and page alignment changes
Download:
Change 17 - 29 pages affected by this change
Correction to Change 16 - June 12, 2008
Please make the following pen-and-ink corrections to these Revision Dates on Page 4 of the List of Effective Pages or download a corrected copy of this page
| Form | Correct Revision Date |
| CGMA 5 | 03/07 |
| CGMA 22 | 04/08 |
| CGMA 22a | 04/08 |
| CGMA 22b | 04/08 |
Download:
Change 16 - May 30, 2008
Major changes include:
Chapter 3
- Revised Section 6 - Financial Counseling and Debt Management to include Housing Counseling and to establish the National Foundation for Credit Counseling (NFCC) as the agency to use when a CGMA Client is in need of commercial financial counseling
Forms
- All CGMA forms are now available only in Adobe (pdf) format. They will no longer be available in MS Word (doc) format
Other changes include:
- The list of Effective Pages has been updated to include the new effective dates of the CGMA Forms
- References to MS Word (doc) versions of CGMA forms in chapters 2 and 7 have been removed, since all forms are now available only in Adobe (pdf) format
- Appendix D has been updated to include new Representative Locations
Download:
Change 16 - 25 pages affected by this change
Change 15 - January 4, 2008
Major changes include:
Chapter 3
- Individuals Generally Eligible to Receive Assistance has been expanded to include Coast Guard Reserve members retired in RET-2 status
- Vehicle Purchase or Replacement has been rewritten to make it clear that the CGMA Executive Director must be contacted for approval prior to providing assistance
Chapter 4
- Issuing the CGMA Assistance Check, Processing, has been rewritten to clarify when checks may be manually prepared
Chapter 5
- Cash - Over Time has been updated to include Public Health Service Officers serving with the Coast Guard
Other changes include:
- Staff symbols in references to offices at Coast Guard Headquarters have been updated
- List of qualifications for Assistance for Emergency Travel or to Avoid Immediate Privation has been reorganized
- Web address for Federal Student Aid information has been updated
- Appendix D has been updated to include new Representative Locations
Download:
Change 15 - 18 pages affected by this change
Change 14 - August 4, 2007
Major changes include:
Chapter 6
- Rewritten to reflect current Administrative Operations
Other changes include:
- Appendix D updated to include new Representative Locations
- CGMA Layette Program Point of Contact information updated in Chapters 2 & 3
- Page 3 of the Full Table of Contents update
- Manual Preface updated with new CGMA Logo
Download:
Change 14 - 26 pages affected by this change
Change 13 - October 27, 2006
Major changes include:
- A new Appendix F - Disaster Response has been added to the manual, section 3-C-f has been updated and new CGMA Forms 6 and 6a have been created to assist during a disaster response
Other changes include:
- Resolving financial difficulties to qualify for or obtain a security clearance has been added to the list of Unauthorized Items on pages 3-80 & 3-81
- Contact information for other Military Aid Societies on page 4-28 has been updated
- A reference on page 3-1 has been corrected
Download:
Change 13 - 20 pages affected by this change
Change 12 - September 22, 2006
Major changes include:
- Forms CGMA 20 & 21 have been updated and new CGMA 20a has been added to the manual
Download:
Change 12 - 4 pages affected by this change
Change 11 - September 14, 2006
Major changes include:
- Appendix B CGMA Bylaws has been updated
Download:
Change 11 - 23 pages affected by this change
Change 10 - August 18, 2006
Major changes include:
- Page 2-6 updated to show changes in CGMA-HQ staff and duties
- Pages 7-6 and 7-7 updated to indicate Civilian Allotment Contributions will continue until stopped or changed by the individual
- Appendix D updated with new unit information
- List of Effective Pages updated to include corrections from previous changes
Other changes include:
- A typo was fixed on page 3-30 (paragraph 3.C.3.l)
Download:
Change 10 - 14 pages affected by this change
Change 9 - December 23, 2005
Major changes include:
- The CGMA Manual have been updated to remove references to the CGMA Loan Payment Receipt (CGMA Form 50) which is no longer used. New procedures concerning cash payments and cash billing have been added to pages 5-9 to 5-11
- Appendix D updated with new unit information
- Page 3-63 SEG Qualifying Expenses updated to include taxes and shipping costs
- Pages 2-5 and 2-6 clarify email address to use when contacting CGMA-HQ
- Appendix C and page 6-6 reflect the change in the BOA bank signature card
Download:
Change 9 - 30 pages affected by this change
Change 8 - June 16, 2005
Major changes include:
- Pages 3-80 and 3-81 updated to clarify items not normally authorized
Download:
Change 8 - 4 pages affected by this change
Change 7 - April 21, 2005
Major changes include:
- The option to fax CGMA Form 10 - Application for CGMA Supplemental Education Grant (SEG) to the CGMA Representative has been removed from the form and from page 3-65 of the CGMA Manual. This change has been made because the Representative needs the original receipts for items purchased under this program
Download:
Change 7 - 3 pages affected by this change
Change 6 - March 11, 2005
Major changes include:
- Page 4-28 has been updated with the new address for Navy Marine Corps Relief Society which becomes effective on 21 March 2005
- Page 7-2 has been update with the new time period (1-30 April) to conduct the CGMA Annual Campaign
Download:
Change 6 - 4 pages affected by this change
Correction to Change 5 - January 24, 2005
Eligibility for AFSC clarified/corrected (note this change is not retroactive). Representatives may download a new page or make a "pen and ink" change to paragraph 3-C-9-b on page 3-78 to read:
The following surviving dependents of Coast Guard members who die on active duty or when drilling under Reserve orders, on or after 1 July 2004, may receive membership in AFSC:
Download: 1
Page 3-78 -affected by this change
Change 5 - December 15, 2004
Major changes include:
- CGMA Survivor Benefits Information service added to the manual.
Download:
Change 5 - 19 pages affected by this change
Change 4 - November 18, 2004
Major changes include:
To clarify eligibility for the CGMA Layette Program for Wage Grade (WG) employees, we have modified paragraph 3-C-8-b (page 3-74) of the CGMA Manual to include civilian personal WG-2 and below as being eligible for this program
Download:
Change 4 - 2 pages affected by this change
Change 3 - July 30, 2004
Major charges include:
Purchase Assistance:
- Verification that a client has adequate homeowners insurance will normally be made by the client's Mortgage company in lieu of the CGMA Representative. Representatives are still required to verify client has rental insurance prior to providing Rental Assistance (Pages 3-46, 3-47, 3-48)
- Clarification of $5,000 maximum assistance authorized (Page 3-49)
Financial Counseling and Debt Management:
- Updated list of required attachments when sending a client to financial counseling (Pages 3-55, 3-57)
- Added Debt Consolidation to the list of items not normally authorized (Page 3-78)
- Revised forms associated with Financial Counseling and Debt Management. Updated CGMA Form 22, created new CGMA Forms 22a and 22b, renumbered CGMA Form 23 to 22c ( Pages 6-6, C-1)
Other changes include:
- Vehicle Replacement has been removed from the list of exceptions that must normally be sent to the BOC. The CGMA-HQ Executive Director must be consulted in accordance with paragraph 3-C-3-d prior to providing assistance (Page 4-30)
- Clarified who can approve and how to process SEG grants (Pages 4-21, 4-22, 4-23)
- Updated list of items which may be disposed of upon receipt of replacements (Page 6-3)
- Indicated that some reports are now made available electronically in lieu of being distributed by CGMA-HQ (Page 6-9)
- The title of CGMA Form 5 has been standardized throughout the manual (Pages 3-8, 3-19, 3-70, 3-72, 3-73, 3-75, 3-80, 3-81, 4-5, 4-26, 4-27, 6-6, 6-13, C-1)
- The following CGMA Forms have been revised to allow them to be completed online prior to printing (or they can be printed first and completed manually) CGMA Form 10, CGMA Form 17, CGMA Form 20, CGMA Form 21, CGMA Form 22,
Download:
Change 3 - 31 pages affected by this change
Change 2 - May 11, 2004
Major changes include:
- Kids Wear of Nordstrom names new point of contact for CGMA Layette program (Page 2-6)
- Board of Control approved changes to CGMA Bylaws (Appendix B, all pages)
- CGMA Form 5 revised to add a box for clients to indicate a Requested Monthly Repayment Amount (CGMA Form 5).
Download:
Change 2 - 19 pages affected by this change
Change 1 - April 21, 2004
Major changes include:
- Termination of an Assistant Representative's appointment (Page 2-14)
- Approval requirements for vehicle purchase or replacement assistance (Pages 4-21, 4-22, 4-23, 4-24)
- SEG eligibility for students who have an associate degree and are working toward their first bachelor degree (Page 3-63)
- Proof of insurance requirements when providing rental assistance (Pages 3-51, 3-52)
- CGMA Form 5 was modified to include designated sections for Regional Directors and Representatives
Download:
Change 1 - 12 pages affected by this change
Need More Information?
Contact your local Coast Guard Mutual Assistance Representative.
Call CGMA-HQ (800) 881-2462 or (202) 493-6621
Send us an email: ARL-DG-CGMA@uscg.mil